Administrative Assistant

1. Job Summary

The Administrative Assistant provides administrative and coordination support to ensure the efficient functioning of daily operations.

The role involves managing schedules, coordinating meetings, preparing documentation, facilitating communication between departments and stakeholders, and ensuring timely follow-up on tasks, decisions, and priorities.

2. Key Responsibilities

• Provide administrative support to management, including scheduling meetings, managing calendars, and organizing priorities.

• Coordinate meetings with internal departments and external stakeholders, ensuring proper documentation and follow-up.

• Prepare reports, presentations, correspondence, and other administrative documents.

• Facilitate effective communication and coordination between management, departments, and relevant stakeholders.

• Track action items, decisions, and deadlines, ensuring timely follow-up and completion.

• Maintain accurate and organized records, files, reports, and communications.

• Assist in preparing management meetings, performance reviews, and stakeholder engagements.

• Support coordination across departments to ensure smooth workflow and operational efficiency.

• Arrange logistics for meetings, workshops, events, and other business activities.

• Handle sensitive and confidential information with professionalism and discretion.

• Perform other administrative duties as assigned by management.

3. Education and Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.

• 3–5 years of relevant experience in administration, coordination, or executive support.

• Previous experience in a corporate or large organizational environment is preferred.

• Strong organizational, administrative, and time management skills.

• Proficiency in Microsoft Office applications and administrative tools.

4. Key Competencies

• Strong organizational, planning, and coordination abilities.

• Excellent verbal and written communication skills.

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.

• High attention to detail and accuracy.

• Strong problem-solving and follow-up skills.

• Professionalism, integrity, discretion, and confidentiality.

• Ability to work independently and collaboratively with different teams.

• Proficiency in Kurdish, Arabic, and English (written and spoken).

• Adaptability and ability to work effectively under pressure.